Project Management 8: Effective Project Documentation: Managing Risk

Project Management 8: Effective Project Documentation: Managing Risk
LIVESTREAM
John Koontz
Friday, October 2, 2026
7:00 a.m. – 2:00 p.m. MST
Member: Free
Non-Member: $179

This class focuses on the critical role that documentation plays in managing risk, protecting productivity and profitability, and supporting successful project outcomes. Attendees will learn what to document, when to document it, and how to create clear, professional records that fulfill both practical and contractual requirements. The class emphasizes timely cause-and-effect documentation—linking actions, events, and impacts—as a key tool in avoiding disputes, supporting claims, and maintaining control throughout the project. Attendees will also gain a solid understanding of how to identify and comply with documentation requirements found in construction contracts, including notice provisions, recordkeeping expectations, change order management, and communication standards. Topics include RFIs, keeping a journal, change order documentation, delay notices, meeting minutes, daily logs, photographs and videos, and follow-up emails. In addition, the instructor will stress the importance of open and continuous communication between the project manager and the field leader (foreman), ensuring that information from the field is documented accurately and timely. Through real-world examples and proven best practices, this class will help project managers develop consistent documentation practices that reduce risk, improve communication, maintain positive relationships, and strengthen project execution.